Task: Checking Each New Booking for Quickbeds

Task: Checking Each New Booking for Quickbeds

Quickbeds Bookings - Checking Each New Booking

As each new Quickbeds booking arrives, we would like you to complete the following.

  1. Open the booking in Seekom Wholesale or PMS
  2. For Bookings in the Seekom Wholesale System and the booking is for a ShortStays Darwin Property
    1. Check to see if a mobile number is in the phone field, if there is;
    2. Copy this mobile number and paste into the "Fax Field", ensuring that you remove the 0 and adding 61 in front of the number (will look similar to this = 61416094504).
    3. Update the "Found Via" Field to say Flight Centre Group.
    4. Save the Booking
    5. Click on Invoice Button
    6. Once Invoice Screen has loaded click the "Add Cmsn" Button and check the box for Room Booking and Commission Entry.
    7. Click Create Invoice, when the View Invoice screen loads, set the date to the 15th of the month after guest departure.
    8. Select Invoice To as "quickbds" and ensure Auto Issue is set to NO.
    9. Click Save.
    10. Send Accommodation Confirmation Email - use template that has "no costs".
    11. Close Out of Booking and Task is complete.

  3. For Bookings in Seekom Wholesale System for Wholesale Properties
    1. Set the "Found Via" Field to Flight Centre Group.
    2. If the property is a Melbourne one;
      1. Look at the Nightly Rate and multiply by 0.80
      2. Enter into the Other Comments Field, NETT Nightly Rate = $XXXX (the XXX is the nightly rate you have calculated.
      3. Save the Booking
      4. Click Edit - next to the nightly rate, change the Rate Type from "XXX-XBR-INCF" to "XXX-XBR".
      5. Please ensure that the Actual Rate is not changed in this process.
      6. Save the booking
      7. Click Back then Save.
      8. Then you can click "Rebook"
    3. For All Other Properties, proceed below.
    4. Click on Invoice Button
    5. Once Invoice Screen has loaded click the "Add Cmsn" Button and check the box for Room Booking and Commission Entry.
    6. Click Create Invoice, when the View Invoice screen loads, set the date to the 15th of the month after guest departure.
    7. Select Invoice To as "quickbds" and ensure Auto Issue is set to NO.
    8. Click Save.
    9. Send Appropriate Final Payment Received Emails.
    10. Close Out of Booking and Task is complete.

  4. For Bookings in the PMS.
    1. Click Lead Guest Tab and Check to see if a mobile number is in the phone field, if there is;
    2. Copy this mobile number and paste into the "Fax Field", ensuring that you remove the 0 and adding 61 in front of the number (will look similar to this = 61416094504).
    3. Save Lead Guest
    4. Click to the Notes Tab and Update the "Found Via" Field to say Flight Centre Group.
    5. Save the Notes.
    6. Move to the Finance Tab
    7. Click on Invoices Button
    8. Once Invoice Screen has loaded click the "Add Cmsn" Button and check the box for Room Booking and Commission Entry.
    9. Click Create Invoice, when the View Invoice screen loads, set the date to the 15th of the month after guest departure.
    10. Select Invoice To as "quickbds" and ensure Auto Issue is set to NO.
    11. Click Save then Back, then Back again.
    12. Head back to the Lead Guest Tab and click New Email
    13. Send Accommodation Confirmation.
    14. Close Out of Booking and Task is complete.

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